Online Booking Wizard
Affordable, Easy-To-Use Online Booking And Appointment Management For Medical Providers
Packages Starting at just $67/mo
Give your leads the ability to book their own consults and save your staff from the unnecessary effort of chasing down leads all day every day!
Why You Need This
Ask your salesperson.
They’ll tell you that…
…chasing down leads is the single most time-consuming (and FRUSTRATING) activity that they do for you.
Just imagine for a minute……
…how many more SALES they could make for you if you gave them back 50% or more of their time spent chasing after leads.
That’s what this Online Booking Wizard has the potential to do for you.
A 2018 Healthcare Buyer Survey by doctor.com found that…
45% of healthcare buyers [your LEADS] want the ability to book their own appointments online.
But an even MORE RECENT survey of our actual chiropractic clients who are using these exact online booking tools found that…
57.6% of their real leads booked their own consultations online…
…without a single phone call being made to them!
(Some of our clients are seeing 70% to 75% of their leads booking their own consults consistently each month!)
Online Booking Wizard
Unconditional 30 Day Money-Back Guarantee Cancel Anytime. No Contracts.
We’re so absolutely sure that the Welcome Mat Lead Generator packages will help you capture more leads from your website that we’re offering an unconditional, NO-question-asked 30-day money-back guarantee.
If for whatever reason this product does not satisfy you in any way, simply send us an email to support@growsmartmarketing.com within 30 days from your purchase and we’ll refund you right away!
So, if for any reason you’re not happy, you can get your money back within 30 days. Simply contact us. No monkey business. We will always refund your money. So go ahead and give the Welcome Mat a try right now!
And if you should decide 4 months from now that you’re no longer happy with it, just send us an email and we’ll cancel your service with nothing more owed, ever.
You have nothing to lose! And everything to gain!
Frequently Asked Questions
- What is the Online Booking Wizard?
The Online Booking Wizard is Grow Smart Marketing’s monthly subscription service that provides you with the software tools, training and resources needed to offer online appointment booking to your prospects and/or patients. Professionally created and mobile friendly calendars can be posted to your website, your marketing landing pages, your social channels and anywhere else online that you want to allow people to be able to self-book an appointment or consultation with you.
The Plus Package also includes automatic confirmation notices that are sent to your prospects/patients as well as automated reminder messages that are sent to the person before their appointment to remind them to show up. This has dramatically reduced no-show rates for the practices that are using it.
It also includes tracking phone numbers, 2 way texting with your leads, customization and missed appointment follow up to get people to rebook a missed appointment right away.
- Do people really want to book their own appointments?
Absolutely!
We recently reviewed the campaign data from current clients across the country and found that an average of 57.6% of their new leads went ahead and self-booked a consultation without even a single phone call being made to them!
Just imagine how much time you could save if you could eliminate more than 50% of the workload from your office staff who are responsible for calling the leads to get them booked into consults! How much time would that give you to spend on the rest of the leads, or on making sales!
- Do you offer a guarantee?
Yes! You have 30 days to try out the service. If it’s not a good fit, you can request a refund of your initial payment by emailing support@growsmartmarketing.com. We do not provide refunds after 30 days, but you are free to cancel your ongoing service at any time and you will not be billed again.
- Are there any limits on the number of booked appointments I can have?
No limits. You can have as many booked appointments as you want.
- Is there a way to reschedule or cancel appointments in the software?
Yes. The service comes with our Grow Smart CRM software suite that includes a complete online booking package. You can easily see all appointments in either a calendar interface or a simple list of upcoming appointments. The software will allow you to easily click a button to either reschedule, cancel, mark as “complete”, or even mark as “no-show”.
And if you get the Plus Package, you’ll also get automated tools that will send your “canceled” or “no-show” people a set of emails and/or text messages that prompt them to go back to the calendar to book a new appointment with you.
- Is there a way for me to communicate with the leads via the software tools?
Yes. The service comes with full 2-way texting so you can text back and forth with your prospects/patients as needed.
The Plus Package also adds one-click custom pre-written messages so you can easily click a button to insert blocks of text that are used frequently when communicating with patients. This is just another great time-saver for your staff.
- What is the Missed Appointment Follow Up Campaign?
The Plus Package includes a pre-written set of automated texts and emails that are sent to the person if they are marked as “canceled” or “no-show”. These messages are immediately sent to the person with a message and link to get back to the calendar to rebook the missed appointment.
This is just another great time-saver for your staff. They simply go into the Appointment Manager and click a button to mark the appointment as “canceled” or “no-show” and the software does the rest automatically!
- Can I customize the days and hours available in my online calendars?
Yes. You can customize a lot more than just that! We’ll work with you during the onboarding process to get the details of which days and hours you want to make available. You can also customize things like how long the appointment takes, how much extra time to set aside between appointments, how many appointments per hour (or per day) that you will allow, and much more
- Can it schedule for more than one doctor at a time?
Yes, we can assign separate calendars to different doctors (or different service lines) to allow people to book with a specific doctor or specific service.
- Can I edit the information that we ask for on the calendar booking forms?
Yes, we can create custom forms that prospects/patients must fill out when booking an appointment. The forms can include just about any kind of information you want them to submit.
However, we should warn you that the more pieces of information you require, the fewer people will book appointments. So you definitely want to be careful with this. But we’ll help guide you on this once we get those details from you during the Onboarding Call.
- Does it send out appointment confirmations and reminders?
The Online Booking PLUS Package does include automated confirmations and reminders that are sent to the person who scheduled. This should free up a lot of your staff time from having to manually enter each individual appointment and then also send out confirmation notices and multiple reminders.
- Does it integrate with my existing practice management software?
In order to integrate with the widest possible group of other software tools, the Online Booking Wizard includes direct integration with Google Calendar as well as Zapier. Most all other calendar programs out there will also integrate with one or both of these. So when someone books an appointment on your calendar, it will be immediately shared with Google calendar, which will send it out to a doctor’s personal cell phone or even bring it into other practice management software you may be using.
- Can it add the appointments to my doctors' personal calendars?
Yes. This can happen in a couple of different ways.
First, the doctor can install the HIPAA compliant mobile app on their cell phone. (It’s a free download from the Apple or Google app stores.) With the mobile app, the doctor will have instant 24/7 access to his calendar and can not only see his/her upcoming appointments but can also see all notes related to the patient as well as the complete communication history with the patient.
Second, if you choose to integrate with a free Google Calendar account (this works on all iPhones too), the doctor can “subscribe” to his/her personal Google Calendar account. So when someone books an appointment on your calendar, it will be immediately shared with that Google calendar, which will sync it to the doctor’s personal cell phone calendars. These “work” appointments will be marked on their phone in a way that makes it easy to recognize that this is a “work” appointment (a different calendar color than personal appointments).
- Do you offer other similar practice management and marketing tools?
We sure do.
The Chiro Engage line of products includes a wide variety of both low cost do-it-yourself as well as affordable done-for-you tools, training and services to help you grow your practice. Some of our other products include:
- Welcome Mat Lead Generator tool - capture and convert more of the traffic that you already have coming to your sit
- Social Accelerator - give your practice the "pulse" that it needs on social media. Stand out as the expert and authority in your market.
- Reputation Marketing - we'll help you easily generate a 5-star reputation and syndicate your positive reviews across the internet.
- Affordable Lead Generation campaigns - let us bring you guaranteed consultations with a complete marketing and consult booking campaign.
- Marketing and Sales Tracking Tools - Discover the easy-to-use suite of tools that will help you track and communicate with your leads as well as track all sales through your own custom Sales Pipelines. You'll also get detailed all of the communication tools (phone #s, text messaging, emails, etc.) that you need as well as reporting on the effectiveness of every campaign that you're running.
- Cost-Effective Practice Management Software - see the complete suite of tools designed to help you manage your patients and marketing operations all in one simple-to-use program.
- Online Directory Building - Boost your local search rankings by growing your presence in the top online directories.
- Sales Training and Coaching - Our Foundations Program gives you and your staff direct access to ongoing sales and marketing training as well as monthly one-on-one coaching calls to review your progress toward your goals and provide guidance and direction to get there faster.
- ReSell Campaigns - Simple and affordable campaigns to get your previous patients coming back in the door again.
- Referral Campaigns - At least 20% - 30% of your sales should be coming from patients that were referred to you from your other patients. But there's a right and a wrong way to do this effectively. Let us set you up with the referral campaigns that work.
Who Is
Grow Smart Marketing?
Grow Smart Marketing is an Inc. 5000 company that specializes in creating sales and marketing tools and systems for healthcare and medical practices.
That means you’ll get specialized services that are proven and tested to bring in new patients.
We’ve made our clients millions of dollars in new patient sales.
Along the way, we’ve learned what works… and what doesn’t.
Let us put that experience to work for you, helping you grow your practice to the place that you always knew was possible.
Some of our recent clients…
